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Constitution and Rules

LAMLASH GOLF CLUB
Constitution and Rules

I.NAME OF THE CLUB
1. The club shall be called “The Lamlash Golf Club”

II. OBJECT OF THE CLUB
1. The object of the Club is the encouragement and promotion of the sport and game of golf in the Isle of Arran in all its branches and to provide facilities and social amenities for the members of the Club and community participation in the same.
a. [Not conducted for the purpose of making a profit.] Approved at EGM 29.5.23
2. The Income and Property of the Club shall be applied solely towards promoting the Club’s objects as set forth in this Constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.

III. MEMBERSHIP
1. The Membership of the Club shall consist of Ordinary, Life, Honorary, Temporary, Associate Juniors and Social Members and any other categories, which the committee shall from time to time determine.
2. The Ordinary, Social, and Associate Juniors may be limited to such numbers as the Committee from time to time may fix.
3. The Club shall have at all times at least 25 members to be properly constituted.
4.Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion, or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis. The Committee of Management may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members.

IV. MANAGEMENT
1. The management of the Club shall be vested in a “Committee of Management” (Hereinafter and in 111.2 above referred to as “the Committee” consisting of the Office – bearers (Captain, Vice-Captain, Secretary and Treasurer), two representatives of the Ladies Section, six other members and
the Immediate Past Captain who shall serve on the committee for one year following the demission of office. Six Members shall form a quorum. The
Committee shall, at intervals not exceeding two months, meet to conduct competent business. The representatives of the Ladies Section otherwise determine at a meeting of the section duly called for the purpose of electing members.
2. The Captain and Vice- Captain shall be elected annually at the Annual General Meeting and shall be eligible for re-election.
3. At the Annual General Meeting a Secretary and a Treasurer shall be elected. The office of Secretary and Treasurer may be held by the same person. The Committee shall have the power at any time to dispense with the services of the Secretary or Treasurer on one month’s notice being given.
4. The other members of Committee shall be elected for a period of three years. Two of their number shall retire annually by rotation and shall be
eligible for re-election.
5. The Office Bearers and other members of the Committee shall be elected (and appointed) from the Ordinary and Life Members of the club. At
least eight members of the committee shall be permanently resident on the island of Arran.
6. The Committee shall have the power to appoint such sub-committees from their number as they may consider necessary. The Committee shall also appoint the Convenors, determine the quorum and fix the powers of each subcommittee.
(Sub-committees will also have the power to co-opt non-committee members of the club to serve and assist with the club’s affairs.)
7. The Committee in managing the club shall have power to make regulations concerning the affairs and running of the Club and these shall be binding on every member of the club until set aside by the club at a general meeting. The Committee will have due regard to the law on disability discrimination
and child protection.
8. Any vacancies occurring in the Committee shall be filled by an Ordinary or Life Member at the invitation of the committee. The Member co-opted shall serve on the committee until the next Annual General Meeting.
9. The Captain shall preside at all general meetings and Committee meetings. If the Captain is not present the Vice Captain shall preside. In the event of both being absent, the members present at the meeting shall appoint a chairman. At all sub-committee meetings the Convenor will preside. In the absence of the Convenor the members present shall appoint one of there numbers to preside.
10. In the event of an equality of votes at any meeting, the Chairman shall have a casting as well as a deliberative vote.
11. The Secretary shall keep full and correct minutes of all proceedings at meetings of the Club and shall be responsible for the safe keeping of all books, documents and records relating to and belonging to the Club.
12. The Treasurer shall receive all money payable to the Club and the Treasurer’s receipt shall be sufficient discharge. The Treasurer shall also make all payments due by the Club and incurred by, or with the consent of the Committee and keep correct accounts and books showing the financial affairs and intromissions of the club. The Treasurer shall prepare a Statement to the last day of December in each year, or any other year end date which the Committee shall determine. The Statement, after having been approved by the Committee and audited, shall be submitted to the Annual General Meeting. All monies received shall be lodged in the name of the Club in such bank as may be fixed by the Committee and all cheques shall be signed by the Treasurer.

V. MEETINGS OF THE CLUB
1. The Annual General Meeting of the Club shall be held before the end of March of each year on such a date as the committee shall decide, when the
Office-bearers, other members of the Committee and Auditors shall be elected. A report shall be submitted by the Secretary and the audited statement of the Club’s financial affairs for the year end shall be submitted by the Treasurer. The playing year shall be 1st January to 31st December and subscriptions set at the A.G.M. will refer to the playing year.
2. Special General Meeting The Committee shall have the power to call a Special General Meeting of the Club when the Committee deems it necessary. On a written requisition being presented to the Secretary stating the business to be discussed, signed by at least 30 members, the Committee
shall be bound to call a Special General Meeting of the Club. Such a meeting must be held within 31 days of receipt of the requisition. At least 14 days notice shall be given to members of such a meeting indicating the business to be discussed. Any amendment or counter proposal must be in the hands of the Secretary 7 days prior to the date of the meeting.
3. All General and Special Meetings of the Club shall be called by letter or such other means (electronic or otherwise) as the Committee shall from time to time determine giving at least 14 days notice and stating the business to be discussed.
4. At all General or Special Meetings of the Club 15 Members shall form a quorum. Approved 3rd February AGM 2023.

VI. ADMISSION OF MEMBERS
1. The Election of members shall rest with the Committee of Management.
2. No person who has been refused admission shall be eligible as a candidate until the elapse of one year.
3. On the admission of a new member, the Secretary/Treasurer shall notify the new member of his or her election in writing and furnish them with a
copy of the constitution and rules. The proposed member shall not be entitled to the privileges of the club until the entrance fee and subscription have been paid in full.

VII. SUBSCRIPTION
1. The entrance fee and subscription shall be such as the Club shall from time to time fix at the Annual General Meeting or at a Special Meeting called
for the purpose.
2. Juniors (boys and girls) under the age of 18 may be admitted asassociate members of the club. Such associate members shall have no voice in the affairs of the club, nor interest in the property, effects and monies thereof. Juniors at admission will pay 50% of the entrance fee with no further entrance fee on reaching the age of 18. The Junior annual subscription will be such sums as are fixed at the Annual General Meeting. The date of
December 31st shall determine when a Junior becomes eligible for ordinary membership.
3.1 All subscriptions shall be payable one month after the date of the Annual General Meeting and if not paid by April 30th, will be considered to be in arrears. Any members failing to pay his or her subscription by April 30th (excluding bank standing mandates) in any year shall be written to by the Treasurer. If the sum due be still unpaid a month thereafter his or her playing rights will terminate but the member shall be liable for his or her subscription. It shall be in the option of the committee to reinstate him or her on good cause being shown and on payment of all arrears.
3.2 In addition to the subscription in 3.1 above each member of the relevant class shall within 28 days of the AGM pay individual affiliation fees levied on the club by the Scottish Unions or other golfing association. For the avoidance of doubt such affiliation fees are not deemed to be part of the subscription. New honorary and Life members shall also pay the affiliation fees.
3.3 The committee may at its discretion offer to members paying the full subscription, the opportunity to pay by such instalments as the committee shall from time to time determine.
No instalment option is available for any other membership category or for locker fees. Locker fees shall be set by the committee annually and shall not form part of the annual subscription. Any member who fails to pay any instalment when due, for more than a month, shall be treated in the same manner as clause 3.1 above.
4. No member who is in arrears of his or her subscription shall be allowedto vote or take part in any discussion of any motion or question before the
club, nor to play in any club competition or represent the club in any match or competition, or to participate in any of the privileges of the club.
5. Any member failing to intimate in writing to the Secretary before the Annual General Meeting notice of his or her intention to resign, shall be held
liable for the subscription for the ensuring year, as also for their share of the Club’s obligations.
6. The Treasurer for the time being shall be entitled, on behalf of the Club to sue for all sums due on receiving instructions from the Committee to do so.

VIII. TEMPORARY MEMBERS
1. Persons desirous of playing may be admitted as temporary members of the Club. A temporary member shall have no right or interest in the property of the Club, or voice in the management of the Club affairs. A temporary member must at all times, when required to do so by an Office-bearer of the Club, or authorised servant, produce the receipt granted to him or her in respect of the fees paid.
2. The fees payable shall be such sums, as the Committee from time to time shall decide for temporary members.
3. The Committee shall have the powers to admit, as temporary members, with or without payment, to all privileges of the clubhouse and the course, for
one or more days, members of any other club or associations, for the purpose of engaging in a match or competition.

IX. HONORARY MEMBERS
1. It shall be competent for a majority of the members present at the Annual General Meeting or Special Meeting of the Club to confer upon any person the distinction of honorary membership of the Club in recognition as a golfer, or in the promotion of the game of golf, or for services rendered to the
Club, without payment of any entrance fee or annual subscription.
2. Honorary members shall be subject to the rules, but shall have no right or interest in the property of the Club nor shall they have any vote in the management of the Clubs affairs, though they shall have all the privileges pertaining to playing members.
3. Honorary members shall be entitled to all the privileges of ordinary members except voting at meetings of the Club.

X. LIFE MEMBERS
1. Members may compound for their Annual Subscriptions and become Life Members by a single payment of such sums as the Committee shall
decide from time to time.
2. The Club, on the recommendation of the Committee, may elect at an Annual General Meeting or Special Meeting, any person to be a life member
of the club for services rendered thereto, or in the promotion of the game of golf.

XI. SOCIAL MEMBERS
1. A social member shall enjoy the full use of the clubhouse facilities but shall have no playing rights over the course and no interest in the property of
the Club nor shall they have any vote in the management of the Club affairs. A social member shall be eligible for co-option to the social committee in terms of IV.6 above.
2. Subscriptions for social membership shall be such sums as the Club shall fix from time to time at the Annual General Meeting.

XII. RESTRICTIONS AS TO THE SALE OF REFRESHMENTS
1. No member of the Committee of management and no employee of the club shall have any personal interest in the sale of excisable liquors therein or
in the profits arising from such sale.
2. A visitor or guest shall not be supplied with excisable liquor in the premises unless on the invitation and in the company of a member. There
shall be no more than three visitors or guests per member at any one time. Such members shall, upon admission or a visitor/guest to the club premises
or immediately upon his or her being supplied with any liquor enter his or her name and address in the visitor’s book, which shall be kept for the purpose and will also record the date of the visit.
[Other than when an occasional licence has effect, no person is to be supplied with alcohol on the club premises unless that person is:
(1) A member of the club; (2) a guest of a member and accompanied by that member; or (3) a member of another [125] club.] Approved EGM 29.5.23.
3. No alcoholic liquor shall be sold or supplied in the Club premises for consumption off the premises, except to a member of the Club in person for
consumption by him or to a person holding a licence or a wholesaler’s excise licence for the sale of such liquor.
4. No excisable liquor shall be supplied to any person under the age of eighteen.

XIII. SUSPENSION AND EXPULSION
1. The Committee shall have the power, on a vote by ballot by a majority of its entire number, to suspend any member whose conduct appears to
endanger the character interest or good order of the club or who acts in defiance of the rules.
2. At a General or Special Meeting, of which due notice has been given, the club shall have power, on a vote by ballot, by a majority of those voting, to
expel any such member. At least seven days before calling such a meeting the Committee shall communicate with the offending member that he or she
may be given the opportunity of withdrawing from the club.

XIV. PROPERTY
1. The heritable property belonging to the Club shall be vested in the Captain, Vice Captain, Secretary, Treasurer and their successors in office, as
trustees for the benefit of the club.
2. The property effects and monies of the club shall belong to the Ordinary and Life members equally during membership, but the rights and interest of
every member shall be personal and limited to himself or herself and shall expire with his or her membership and shall not be assignable or pass to heirs or executors.
3. The Committee shall have the power to borrow such sums as may be required upon the security of the club’s heritable property or other assets.
4. The Club notwithstanding that they have provided lockers for the convenience of members, shall not be responsible or liable in any way for any
property left by members in the lockers or within the club premises.

XV. COMPLIANCE WITH THE RULES
1. A member on payment of entrance fee or subscription thereby submits himself or herself to the Constitution and Rules of the Club, both as to the
restrictions enjoined and the penalties imposed and on these conditions alone is entitled to the advantages and privileges of the Club.
2. A copy of the Constitution and Rules shall be transmitted to every new member. A full copy shall be kept in the clubhouse for the members perusal.
No member shall be absolved from the effect of the rules on any allegation of not having knowledge of them.
3. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided by the Finance Act 2002).

XVI. ALTERATION OF CONSTITUTION AND RULES
1. No alteration shall be made in the Constitution and Rules of the Club except at the Annual General Meeting or at a Special Meeting called for the
purpose. The secretary shall state the proposed alteration or amendments in the notice calling such a meeting. A majority vote at said meeting shall
confirm any alteration or amendment. Any amendments or counter proposal must be in the hands of the Secretary 7 days prior of the date of the meeting.

XVII. GUESTS
1. Ordinary, Life and Honorary member’s concession tickets for guests shall be determined by the Committee under regulations made in terms of IV
No 7 above and shall be advertised within the Club.

XVII. WINDING UP
1. The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting and the Committee will then be responsible for the orderly winding up of the Club’s affairs.
2. In the event of the Club being wound up or on dissolution, after settling all liabilities of the Club, the Committee shall dispose of the net assets to one or more of the following:-
a) another club with similar sports purposes which is a registered charity
and/or
b) another club with similar sports purposes which is a registered CASC
and/or
c) the Sport’s governing body for use by them for related community sports.

RULES
I. GENERAL
1. Any member acting in contravention of these rules renders himself or herself liable to be dealt with in accordance with the clause XIII of the
Constitution. A member shall be liable for any breach committed by his or her guest or by his or her own or his or her guest’s caddie.
2. The Committee shall on application by members, allot them Club lockers, if available, at such charge as may be fixed from time to time. The
right to a vacant locker shall be determined by seniority of membership. Locker keys shall remain the property of the Club.
3. Any member changing his or her address shall notify same in writing to the Secretary. Failing such notification, all notices etc, sent by the
Secretary/Treasurer to the address of the member on the Club records shall be held as delivered.
4. No complaint shall be considered by the Committee unless made in writing to the Secretary. No member shall subject any servant of the Club to
personal reprimand, but all complaints against servants must be made to the Secretary, who shall bring the matter before the Committee at it’s first meeting.
5. Junior members showing special ability and attaining a handicap of 14 or under may be invited by the Committee to take part in any of the Club’s
ordinary competitions.
6. The Committee shall have the power to defray reasonable expenses of any member representing the Club in any match or competition (including
practice games).
7. No dogs shall be allowed on the golf course.
8. Members and visitors are personally liable for any damage or injury caused by them to third parties on or bordering the golf course. The Committee recommends that each member should have a golfer insurance policy.
9. The Club shall not be responsible to members or others for loss or damage from any cause to property in the car park or to anything brought into
the clubhouse even when given into the charge of a Club employee. In particular the Club shall not be responsible for loss or damage to members or
visitor’s property in the clubhouse caused by fire or theft.

II. FOR PLAY
1. The rules of golf, as they may from time to time be fixed by the Royal and Ancient Golf Club of St.Andrews, shall be the rules of play, except in so
far as they may be modified by any local rule fixed by the Committee.
2. The Club fixtures for the year shall be arranged by the Committee at the beginning of the year and notice given thereof to each member. The
Committee shall have the power to arrange other competitions, open to all members, in the course of the year. Notice of such shall be included in the
fixtures or posted in the clubhouse (Starters area).
3. In all Club competitions, a ballot shall be taken to determine the order of starting.
4. The Committee shall have the power to reserve the tee, due notice being given, for any competition or match.
5. Any dispute at the first tee as to precedence of start shall be referred to the starting officer, whose decision shall be final.
6. During all competitions competitors shall have precedence of start over other players.
7. Every member and visitor shall replace, or see replaced turf removed by him or her.
8. Members shall be held liable for any breach committed by their guests (or caddies) on the course or in the clubhouse.
9. In the Club’s ordinary competitions, temporary members, before being eligible to play, may be called upon to produce handicap certificates signed by
the Secretary of their home club.
10. There shall be no practice play on the home green.
11. To qualify for a prize in an official competition a player must have a current handicap.
III. THE CLUBHOUSE
1. The clubhouse shall be open for the use of members at such time and hours as the Committee may determine from time to time.
2. The hours during which excisable liquors shall be sold or supplied in the clubhouse shall be as may be fixed by the Committee in accordance with
the Licensing Acts. The clubhouse to be cleared half an hour after closing down for sale. A notice stating the hours during which excisable liquors are to
be sold and supplied shall be displayed in a conspicuous place in the clubhouse.
3. A tariff of charges shall be placed in the clubhouse for the guidance of members.
4. Visitors may be introduced into the clubhouse, but no member shall entertain in the clubhouse at the same time more than three visitors.
5. Members shall defray whatever expenses they may occur before leaving the clubhouse and credit shall be refused. Members neglecting to do
so shall be reported to the Committee.
6. Any two members who shall consider that any member has behaved in an ungentlemanly manner in the clubhouse may bring the matter in writing
before the Committee, who may call a Special Meeting of the club for the expulsion of such member, as provided by clause XIII of the constitution.
7. No notice or document of any kind shall be placed on the notice board or other part of the clubhouse except by the authority of the committee or
Captain or Secretary.
8. No member shall destroy or take away any article belonging to the Club.
9. Gratuities to servants of the Club, either from members or tradesmen, are strictly prohibited. A tradesman offering any money or any present or gift
to any such servant shall cease to be employed.
Captain…………………….. Iain Murchie Blairmore, Lamlash, KA27 8JU
Secretary…………………… James Henderson, Eilean Leodhais, Lamlash KA27 8JU
Revised ………………………….. …13th March 1998
Amended ………………………… 17th December 1999
Amended…………………………… 12th December 2008
Amended…………………… ……….14th December 2013
20th February 2015
17th February 2017.
Amended 3rd February 2023 at AGM regarding V No. 4
Amended 29.05.2023 by EGM regarding 11 no. 1a and X11 no. 2